While writing your term papers, research papers, thesis, or any other form of scripts/document you need reference or bibliography. Referencing is a tedious job. Sometimes you need to enter the same reference in different papers/chapters/documents and different (reference) styles in this situation you need to enter all these references manually which is a very tedious job. However, If you use the MS Words' Reference management you not only able to save time but also you can make in-text-citation very easily. Through this, you can become a smart writer and increase your efficiency. The reference or detail of source you enter once in your word using reference tab remains forever so you don't have to enter references in each new document; just make the entry one time and it will remain there forever.
Please follow the following steps:
Basic Steps for Reference Management in MS Word
B. Citation (in-text citation)
C. Enter Reference or Bibliography
A. Entry of Source
1. Open Word
2. Click on Reference Tab
3. Click on Insert Citation
4. Click on Add New Source....
5. A form in the name of Create Source will show. You need to select the Type of Source you want to make an entry, for example, select Book, Book Section, Journal Article, Websites etc.
a. Enter the name of Author
For Example: (i) Separate the Name and Surname with Space
(ii) For Multiple Author Separate the Name and Surname of Author with Space and Again Separate authors with Semi-Colon (;) sign
b. Enter Title of Article
c. Enter Name of Journal
d. Enter Year of Publication
e. Enter the page number (range of pages) from where the article start in the journal and end page number of the article in the journal.
For example: 11-36.
5. For Book
Select Book in the Type of Source
a. Enter Name of Author (as explained above)
b. Enter Title of Book
c. Enter Year of publication
d. Enter City of publication, e.g., New Delhi, New York, London etc.
e. Enter name of the Publishers, e.g., Oxford University Press, Penguin, Routledge etc.
f. Click Ok to save
6. Book Chapter
Example: its a chapter written by C. Flinn in the book of Brass Diva (used here for making sense of how to make entry of source in case of a chapter in an edited book)
FLINN, C. (2007). There’s No Business Like Show Business. In Brass Diva: The Life and Legends of Ethel Merman (pp. 255-277). University of California Press.
a. Select Book Sections in Type of Source for Book Chapter
b. Enter Author Name
Example: C. Flinn (here)
c. Enter the title of source article in an edited book in Title
Example: "There's No Business Like Show Business"
d. Enter the name of Authors or Editors in the place of Book Author
Example: Brass Diva
e. Enter the name of (Edited) Book in which your source article (which you want as reference) in the place of Book Title
Example: "The Life Legends of Ethel Merman"
Then enter the city, publishers, page number (range) etc.
If you need any more information to be entered in your reference then Check the Show All Bibliography Fields from the right bottom checkbox.
7. Accordingly, you can choose the type of source and fill the required information.
B. Insert Citation while Writing or In-Text Citation
In the previous section we have learned the entry of source, here we will learn how to make use of the entered source while preparing our scripts.
In-Text Citation refers to citation within the script itself or quotes etc.
Example:
The political work involved in such a transformation had as much to do
with rural theatre and poetry-readings and the literary tastes of a generation of
educated village leaders (Ruud 1995).
In this text you may want to cite (Ruud 1955) as above for that you have to follow as describes below.
a. Put your crosser at the place you want to enter the citation
b. Then go to Reference Tab, click on Insert Citation, where you will see all the entered sources. Choose the desired source and click Ok, it will show in your text (Surname and year of publication) as shown above.
C. Insert Reference or Bibliography
Here, you need to understand the difference between Reference and Bibliography.
References refer to all those sources which have been used in the text (in-text citation) or Work Cited.
Whereas Bibliography refers to all the sources entered in the document.
Therefore, you need to choose what you need as your reference and choose accordingly.
To insert the references place the crosser at the end of the document or script (or where you want your reference to be displayed) then click on the Bibliography in reference Tab and Select the Work Cited for Reference or Bibliography.
